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Contract analysis / file-transfer-request-letter-to-whitfield-parekh.docx
file-transfer-request-letter-to-whitfield-parekh.docx
1014-00002 · 16 clauses
High · 0 Medium · 2 Standard · 2
I. Purpose and Authorization
I. Purpose and Authorization I write on behalf of Calderwood & Harkness LLP to formally request the transfer of all immigration case files, work product, and related documentation pertaining to Optiwave Semiconductor Corp. ("OWS" or the "Company"). Calderwood & Harkness LLP has been engaged by OWS as its outside immigration counsel, effective May 20, 2025, pursuant to an executed engagement letter bearing reference n
II. Active Visa Holder Petition Files (18 Beneficiaries) Medium
⚑ Notice / time limit to track
II. Active Visa Holder Petition Files (18 Beneficiaries) We request complete petition files for all eighteen (18) active visa holder beneficiaries currently sponsored by OWS. These beneficiaries include fourteen (14) individuals maintaining H-1B status and four (4) individuals maintaining O-1 status, as identified below. For each beneficiary, we request the full petition file, including all approved I-797 Notices of
III. Pending Matters Requiring Urgent Attention Standard
⚑ Commercial term
III. Pending Matters Requiring Urgent Attention We wish to draw particular attention to several pending matters that are time-sensitive and require immediate attention. We respectfully request that files and documentation related to these matters be prioritized and transferred ahead of the general file transfer, if at all possible. A. Takeshi Nakamura — H-1B Extension (Pending) An H-1B extension petition was filed on
IV. PERM / Green Card Case Files (7 Cases, Including 1 EB-1B) Medium
⚑ Liability cap to check against exposure
IV. PERM / Green Card Case Files (7 Cases, Including 1 EB-1B) In addition to the active nonimmigrant visa petition files, we request complete files for all permanent residence sponsorship matters handled by your firm on behalf of OWS. This includes seven cases as identified below: For each of these cases, we request the following documents and materials: (a) Certified or pending ETA Form 9089 (Application for Permane
V. Historical Public Access File (PAF) Documentation
V. Historical Public Access File (PAF) Documentation We request all Public Access File ("PAF") documentation maintained by Whitfield & Parekh LLP on behalf of OWS covering the period from June 1, 2019, through April 30, 2025. Compliance with PAF maintenance obligations under 20 C.F.R. § 655.760 is essential to OWS's ongoing regulatory posture, and we must ensure continuity of these records. The documentation requeste
VI. I-9 Records and E-Verify Documentation
VI. I-9 Records and E-Verify Documentation We request copies of any Form I-9 (Employment Eligibility Verification) binder records or electronic I-9 data in your firm's possession that were maintained on behalf of OWS. We understand that OWS utilizes the E-Verify program (Company ID 1487623), integrated through Sentinel Background Verification Corp., and that your firm may have copies of E-Verify case verification rec
VII. FY2026 H-1B Registration Documentation
VII. FY2026 H-1B Registration Documentation We request copies of all documentation related to the FY2026 H-1B cap registration submissions filed by your firm on behalf of OWS. We understand that your firm filed H-1B registration submissions on or about March 7, 2025, for nine (9) cap-subject candidates. We further understand that lottery selection and non-selection notifications were received on or about April 1, 202
5. Min-Jun Lee
5. Min-Jun Lee Unselected Candidates (4):
4. Sofia Petrova
4. Sofia Petrova We note that the FY2026 H-1B cap petition filing deadline is June 30, 2025, and accordingly the timely transfer of these materials is essential to our ability to file petitions on behalf of the selected candidates within the prescribed filing window.
VIII. FDNS Site Visit Documentation
VIII. FDNS Site Visit Documentation We request copies of all documentation related to the two USCIS Fraud Detection and National Security ("FDNS") site visits conducted at OWS facilities during your firm's representation. Specifically, we are aware of the following site visits: (a) November 8, 2023 — FDNS site visit conducted at OWS's San Jose, California facility (4820 Veltrano Parkway, Suite 300). We understand tha
IX. Engagement Records and Billing Standard
⚑ Commercial term
IX. Engagement Records and Billing We request copies of the engagement agreement between Whitfield & Parekh LLP and OWS, which we understand was executed on or about June 1, 2019, together with any amendments, addenda, or modifications thereto. We further request a summary of any outstanding invoices or unpaid fees owed by OWS to your firm, as well as a statement of any trust account or client funds account balances
X. Format and Delivery Instructions
X. Format and Delivery Instructions We request that all files be organized by beneficiary name and petition type (e.g., "Mehrotra, Ankit — H-1B Extension" and "Mehrotra, Ankit — PERM EB-2") to facilitate an orderly transition. Our preferred format for delivery is electronic, via a secure file transfer protocol or encrypted USB drive. We ask that all documents be provided in PDF format, with individual files clearly n
XI. Target Completion Date
XI. Target Completion Date We respectfully request that the complete file transfer be accomplished no later than June 15, 2025. This timeline is driven by several critical deadlines that require our immediate access to the transferred files: (a) FY2026 H-1B Cap Petitions: The filing window for FY2026 H-1B cap-subject petitions closes on June 30, 2025. We must have access to the registration documentation and prelimin
XII. Client Authorization
XII. Client Authorization As noted above, Patricia Langford, General Counsel of Optiwave Semiconductor Corp., has authorized this transfer in writing. A signed authorization from OWS directing Whitfield & Parekh LLP to release all immigration-related files to Calderwood & Harkness LLP is enclosed with this letter. Should you require any additional confirmation from the client, or should you wish to verify the authori
XIII. Cooperation and Transition
XIII. Cooperation and Transition We wish to express our sincere appreciation for Whitfield & Parekh LLP's dedicated service to OWS over the past six years. We understand that your firm has built a significant body of work on behalf of the Company, and we are grateful for the care and diligence reflected in the portfolio. As we have noted, this transition is entirely cooperative and collegial in nature, and we hope to
XIV. Closing
XIV. Closing Thank you for your prompt attention to this matter. We look forward to receiving your acknowledgment and a proposed transfer timeline at your earliest convenience. Should you have any questions or wish to discuss any aspect of this request, please do not hesitate to contact me directly. Megan Chu Telephone: (213) 555-4819 Email: mchu@calderwoodharkness.com We appreciate your cooperation and professionali