Contract analysis

Section 1: What You Must Do — Immediate Obligations Upon receipt of this Legal Hold Notice, you are required to take the following actions immediately. Failure to do so may expose both the company and you personally to serious legal consequences, as described further in Section 9 below.

1. STOP deleting, discarding, overwriting, or altering any documents — whether in electronic or hard-copy form — that may relate to the subject areas described in Section 2 of this notice. This obligation takes effect immediately upon your receipt of this notice and applies regardless of any prior document-retention or destruction schedules that may have been in effect.

2. PRESERVE all emails, text messages, instant messages (including communications sent or received via Northgate Data Systems, Meridian Solutions, Meridian Services Inc., Harborline Technologies, or any other messaging platform), voicemails, calendar entries, notes, memoranda, spreadsheets, presentations, contracts, pricing models, bid submissions, handwritten notes, and any other materials — in whatever format or me

3. IDENTIFY and set aside any paper files, whether located in your office, cubicle, home office, or any other location, that relate to the subjects described in Section 2. This includes, but is not limited to, notebooks, folders, binders, printed reports, handwritten notes, and business cards. Do not discard any such materials. If you are uncertain whether a particular document falls within the scope of this hold, er

4. DO NOT move, reorganize, rename, or alter the filing structure of any electronic or paper files that may be relevant to this hold. The e-discovery team and outside counsel will need to review and collect these materials in their current state. Any reorganization or relocation of files — even if well-intentioned — may compromise the integrity of the collection process and could result in the loss of relevant metada

5. NOTIFY the undersigned, Patricia Aldridge, if you become aware of any other individuals — whether current or former employees of DEH or DFS, contractors, consultants, or third parties — who may possess relevant information or documents relating to the subject areas covered by this hold. You should provide such notification as promptly as possible by emailing paldridge@dunmore.com or by calling (713) 555-0288.

Section 2: Subject Areas Covered by the Hold This legal hold covers all documents and communications from January 1, 2020 to the present relating to any of the following subject areas: (a) Fuel-supply bids, proposals, or responses to requests for proposals ("RFPs") submitted by DEH or DFS to the Meridian State Department of Transportation ("Meridian DOT"), including bids or proposals relating to all five geographic l

Section 3: Types of Information and Documents Covered To ensure comprehensive preservation, this legal hold applies to all of the following categories of information and documents, in whatever format or medium they exist: Electronic Documents and Data: • Emails (including all attachments, embedded images, and inline content), whether stored in Hollowell Systems, webmail interfaces, or any other email client or platfo

Section 4: Personal Devices and Accounts This legal hold extends beyond company-issued equipment and company-managed systems. Specifically: • Personal Devices. If you have used any personal device — including a personal cell phone, tablet, home computer, or personal laptop — for company business at any time during the relevant period (January 1, 2020 to the present), all documents and communications stored on such de

Section 5: Prohibition on Destruction or Alteration The preservation obligations set forth in this notice are absolute and must be strictly observed. The following specific prohibitions apply: • No Deletion or Destruction. You must not delete, destroy, discard, shred, overwrite, modify, encrypt, or alter any document or electronically stored information ("ESI") that falls within the scope of this hold. This prohibiti

Section 6: Duration of the Hold This legal hold is effective immediately upon your receipt of this notice and will remain in effect until you receive written notice from the Office of the General Counsel of Dunmore Energy Holdings Ltd. that the hold has been lifted. There is no predetermined end date for this hold. You must not assume that the hold has been lifted simply because a period of time has passed, because y

Section 7: Upcoming Forensic Collection Calderwood & Harkness LLP has engaged Brindoval Analytics LLC ("Brindoval"), a third-party electronic discovery and forensic technology vendor, to perform forensic imaging and collection of custodial devices and data sources in connection with this matter. Forensic collection is scheduled to commence on or about September 19, 2025. In connection with this process, you may be as

Section 8: Confidentiality The existence of this Legal Hold Notice, the Civil Investigative Demand (CID No. AG-ANT-2025-04172), and the underlying investigation by the Meridian Attorney General's Office are confidential. You are required to observe the following confidentiality obligations: • External Communications. You must not discuss the legal hold, the CID, or the investigation with anyone outside of DEH and DFS

1. Do not provide any substantive response, information, or documents.

2. Politely inform the inquiring party that you are not authorized to discuss the matter.

3. Immediately notify Patricia Aldridge at paldridge@dunmore.com or (713) 555-0288.

4. Do not provide any substantive response without prior authorization from the Office of the General Counsel or outside counsel. These confidentiality obligations are essential to protecting the company's legal interests and the integrity of the attorney-client privilege and work-product protections that attach to the company's defense of this matter.

Section 9: Consequences of Non-Compliance Failure to comply with this Legal Hold Notice may result in serious consequences for DEH, DFS, and for you individually. These consequences include, but are not limited to, the following: • Court-Imposed Sanctions. Courts have broad authority to impose sanctions for the spoliation or destruction of relevant evidence. Such sanctions may include adverse-inference instructions (

Section 10: Questions and Contact Information All questions regarding this Legal Hold Notice — including questions about the scope of the hold, the types of documents covered, your specific preservation obligations, or the upcoming forensic collection process — should be directed to one of the following individuals: Patricia Aldridge Senior Vice President & General Counsel Dunmore Energy Holdings Ltd. 4100 Westchase