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Contract analysis / ama-responses-aldrich-rfp.docx
ama-responses-aldrich-rfp.docx
1017-00004 · 60 clauses
High · 2 Medium · 22 Standard · 0
1. Employment Agreement between Aurelius Media Americas Inc. and Gavin Aldrich, dated Sep Medium
⚑ Confidentiality undertaking
1. Employment Agreement between Aurelius Media Americas Inc. and Gavin Aldrich, dated September 5, 2017 (Bates Nos. AMA-ALD-000001 through AMA-ALD-000034). This agreement sets forth the complete terms of Aldrich's employment with AMA, including, among other provisions: Section 7.2(b) (defining "Cause" for termination); Section 9.1 (Non-Competition covenant, eighteen (18) months post-termination); Section 9.2 (Non-Sol
2. First Amendment to Employment Agreement between Aurelius Media Americas Inc. and Gavin Medium
⚑ Liability cap to check against exposure
2. First Amendment to Employment Agreement between Aurelius Media Americas Inc. and Gavin Aldrich, dated August 1, 2020 (Bates Nos. AMA-ALD-000035 through AMA-ALD-000048). This amendment, among other things, reflected Aldrich's promotion and revised compensation terms. AMA is not aware of any additional amendments, modifications, addenda, or side letters to the Employment Agreement. No documents responsive to this re
1. Offer and Onboarding Materials: Original offer letter extended to Aldrich, dated Septe
1. Offer and Onboarding Materials: Original offer letter extended to Aldrich, dated September 2017, together with new hire paperwork, onboarding documentation, and related forms executed by Aldrich at the commencement of his employment.
2. Performance Evaluations: Annual performance evaluations for fiscal years 2018, 2019, 2
2. Performance Evaluations: Annual performance evaluations for fiscal years 2018, 2019, 2020, and 2021 (four evaluations total), each reflecting the evaluation period, reviewer comments, ratings, and Aldrich's self-assessment where applicable.
3. Compensation Records: Documents reflecting Aldrich's base salary history, including hi
3. Compensation Records: Documents reflecting Aldrich's base salary history, including his base salary of $485,000 per year at the time of his termination, as well as his bonus history, including a fiscal year 2021 annual bonus payment of $225,000.
4. Equity Compensation Documentation: RSU grant documentation reflecting a grant of 42,50
4. Equity Compensation Documentation: RSU grant documentation reflecting a grant of 42,500 restricted stock units of Aurelius Global Media Group PLC ("AGMG"), the vesting schedule applicable to such grant, and records reflecting that 15,300 RSUs remained unvested as of the date of Aldrich's termination on October 14, 2022.
5. Promotion Documentation: Documents reflecting Aldrich's promotion from Vice President
5. Promotion Documentation: Documents reflecting Aldrich's promotion from Vice President of Original Content to Senior Vice President of Original Content & Executive Producer, effective January 1, 2020, which promotion was memorialized in connection with the First Amendment to Employment Agreement dated August 1, 2020.
6. Policy Acknowledgments: Signed acknowledgment by Aldrich of AMA's Acceptable Use and C Medium
⚑ Confidentiality undertaking
6. Policy Acknowledgments: Signed acknowledgment by Aldrich of AMA's Acceptable Use and Confidentiality Policy, executed by Aldrich on April 12, 2021; and signed acknowledgment by Aldrich of the AMA Employee Handbook (March 2021 revision).
7. Disciplinary Records: Formal written warning issued by Jonathan Mercer, President of A
7. Disciplinary Records: Formal written warning issued by Jonathan Mercer, President of AMA, to Gavin Aldrich, dated October 11, 2022, addressing Aldrich's refusal to comply with the restructuring directive and his unauthorized dissemination of internal communications to subordinates.
8. Termination Documentation: Termination letter dated October 14, 2022, specifying that Medium
⚑ Liability cap to check against exposure
8. Termination Documentation: Termination letter dated October 14, 2022, specifying that Aldrich's employment was being terminated "for cause" under Section 7.2(b) of the Employment Agreement. The termination letter cites two independent grounds: (i) violation of the Acceptable Use and Confidentiality Policy through unauthorized transmission of proprietary materials to a personal email account and to third parties; a
1. Email chain between Jonathan Mercer, President of AMA, and Gavin Aldrich, dated Octobe
1. Email chain between Jonathan Mercer, President of AMA, and Gavin Aldrich, dated October 10, 2022 (Bates Nos. AMA-ALD-000288 through AMA-ALD-000295). This email chain includes Mercer's directive regarding the restructuring of the Unscripted Programming Division and Aldrich's response refusing to implement the directive, in which Aldrich described the directive as "creatively bankrupt and commercially idiotic."
2. Email from Gavin Aldrich to six subordinate AMA employees (including three show-runner
2. Email from Gavin Aldrich to six subordinate AMA employees (including three show-runners and two division heads), dated October 11, 2022 (Bates Nos. AMA-ALD-000296 through AMA-ALD-000301). In this email, Aldrich forwarded the October 10, 2022 email chain with Mercer to his subordinates, accompanied by Aldrich's commentary: "For your awareness — the London suits are gutting our operation."
3. Formal written warning from Jonathan Mercer to Gavin Aldrich, dated October 11, 2022 ( Medium
⚑ Confidentiality undertaking
3. Formal written warning from Jonathan Mercer to Gavin Aldrich, dated October 11, 2022 (Bates Nos. AMA-ALD-000302 through AMA-ALD-000304). This warning addressed Aldrich's refusal to comply with the restructuring directive and his unauthorized dissemination of confidential internal communications.
4. Internal Human Resources memorandum from Lorraine Okafor, Senior Vice President of Hum
4. Internal Human Resources memorandum from Lorraine Okafor, Senior Vice President of Human Resources, to Jonathan Mercer and Gregory Tanaka, Vice President of Legal & Compliance, dated October 13, 2022, summarizing the factual basis for the termination recommendation (Bates Nos. AMA-ALD-000305 through AMA-ALD-000312). This memorandum has been produced with limited redactions of passages reflecting references to pend
5. Termination letter dated October 14, 2022 (duplicate of document produced in connectio
5. Termination letter dated October 14, 2022 (duplicate of document produced in connection with Aldrich's personnel file in response to Request for Production No. 2; cross-referenced herein). Documents Withheld: The following documents have been identified as responsive to this request but are being withheld from production on the basis of privilege:
1. Communications between Gregory Tanaka (AMA) and Calderwood & Harkness LLP (Renata Vasq
1. Communications between Gregory Tanaka (AMA) and Calderwood & Harkness LLP (Renata Vasquez, Devon Archer), counsel for AMA, regarding legal analysis of the "for cause" termination of Aldrich and cross-complaint strategy. These communications are withheld in their entirety on the grounds of attorney-client privilege. Seven (7) documents are withheld under this category, identified on the Privilege Log attached heret
2. Internal memorandum from Gregory Tanaka to Jonathan Mercer and Lorraine Okafor, dated Medium
⚑ Liability cap to check against exposure
2. Internal memorandum from Gregory Tanaka to Jonathan Mercer and Lorraine Okafor, dated October 13, 2022, summarizing legal analysis and recommendation regarding the Aldrich termination. This document is withheld in its entirety on the grounds of attorney-client privilege and attorney work product, as it reflects confidential legal advice rendered by AMA's in-house counsel and reflects mental impressions, conclusion
1. DLP audit report, completed October 3, 2022, prepared by AMA's internal IT security te Medium
⚑ Liability cap to check against exposure
1. DLP audit report, completed October 3, 2022, prepared by AMA's internal IT security team under the direction of Gregory Tanaka, Vice President of Legal & Compliance (Bates Nos. AMA-ALD-000313 through AMA-ALD-000358). This report has been produced in redacted form, with redactions limited to: (a) descriptions of AMA's proprietary DLP system architecture, detection algorithms, and monitoring capabilities, the disclo
2. Preliminary DLP audit findings summary, dated September 6, 2022 (Bates Nos. AMA-ALD-00
2. Preliminary DLP audit findings summary, dated September 6, 2022 (Bates Nos. AMA-ALD-000359 through AMA-ALD-000367). This document reflects the initial flagging by AMA's DLP systems of anomalous email forwarding activity from Aldrich's AMA corporate email account (galdrich@aureliusmedia.com).
3. Supporting documentation consisting of email forwarding logs from the AMA Exchange ser
3. Supporting documentation consisting of email forwarding logs from the AMA Exchange server, showing a total of 340 emails forwarded from galdrich@aureliusmedia.com to galdrich.private@Northgate Software.com during the period July 12, 2021 through September 29, 2022 (Bates Nos. AMA-ALD-000368 through AMA-ALD-000412). AMA notes for the record that the DLP audit was initiated in August 2022 as part of a routine, calen
1. IT forensic analysis report of Aldrich's AMA-issued laptop, completed by AMA's interna Medium
⚑ Confidentiality undertaking
1. IT forensic analysis report of Aldrich's AMA-issued laptop, completed by AMA's internal IT security team (Bates Nos. AMA-ALD-000413 through AMA-ALD-000467). The forensic analysis documented the following findings, among others: (a) Seven (7) emails were sent from Aldrich's AMA corporate email account (galdrich@aureliusmedia.com) to the email address info@halcyoncreekprod.com during the period March 3, 2022 through
2. Chain of custody log for Aldrich's AMA-issued laptop (Bates Nos. AMA-ALD-000468 throug
2. Chain of custody log for Aldrich's AMA-issued laptop (Bates Nos. AMA-ALD-000468 through AMA-ALD-000472), documenting the handling and secure storage of the device from the date of Aldrich's termination through the completion of the forensic analysis.
3. Forensic screenshots and exports of the relevant files and email transmissions identif Medium
⚑ Confidentiality undertaking
3. Forensic screenshots and exports of the relevant files and email transmissions identified in the forensic analysis report (Bates Nos. AMA-ALD-000473 through AMA-ALD-000538), including the email messages, attachment metadata, and file-level forensic data. REQUEST FOR PRODUCTION NO. 6 Request: All documents relating to AMA's Acceptable Use and Confidentiality Policy, including all versions of the policy, distributio
1. AMA Acceptable Use and Confidentiality Policy, last revised March 2021 (Bates Nos. AMA Medium
⚑ Confidentiality undertaking
1. AMA Acceptable Use and Confidentiality Policy, last revised March 2021 (Bates Nos. AMA-ALD-000539 through AMA-ALD-000551). This is the version of the policy that was in effect at all times relevant to this action.
2. Prior version of the AMA Acceptable Use and Confidentiality Policy, effective January Medium
⚑ Confidentiality undertaking
2. Prior version of the AMA Acceptable Use and Confidentiality Policy, effective January 2019 (Bates Nos. AMA-ALD-000552 through AMA-ALD-000562). This was the version of the policy in effect from January 2019 until its revision in March 2021.
3. Aldrich's signed acknowledgment of the Acceptable Use and Confidentiality Policy, exec Medium
⚑ Confidentiality undertaking
3. Aldrich's signed acknowledgment of the Acceptable Use and Confidentiality Policy, executed by Aldrich on April 12, 2021 (Bates Nos. AMA-ALD-000563 through AMA-ALD-000564). This is a duplicate of the acknowledgment form contained in Aldrich's personnel file, produced in connection with Request for Production No. 2 above.
4. Distribution records showing that the Acceptable Use and Confidentiality Policy was di Medium
⚑ Confidentiality undertaking
4. Distribution records showing that the Acceptable Use and Confidentiality Policy was distributed to all AMA employees, including through AMA's internal HR portal, new-hire onboarding materials, and email distribution (Bates Nos. AMA-ALD-000565 through AMA-ALD-000580). No documents responsive to this request have been withheld on the basis of privilege or any other ground. REQUEST FOR PRODUCTION NO. 7 Request: All d
1. AMA Code of Business Conduct, revised February 2021 (Bates Nos. AMA-ALD-000581 through
1. AMA Code of Business Conduct, revised February 2021 (Bates Nos. AMA-ALD-000581 through AMA-ALD-000612).
2. AMA Anti-Harassment Policy, revised March 2021 (Bates Nos. AMA-ALD-000613 through AMA-
2. AMA Anti-Harassment Policy, revised March 2021 (Bates Nos. AMA-ALD-000613 through AMA-ALD-000630).
3. AMA Employee Handbook, revised March 2021 (Bates Nos. AMA-ALD-000631 through AMA-ALD-0
3. AMA Employee Handbook, revised March 2021 (Bates Nos. AMA-ALD-000631 through AMA-ALD-000720). The Employee Handbook contains additional policies that are referenced in or encompassed by the "Cause" definition in Section 7.2(b)(vi) of the Employment Agreement, including the policies governing use of company resources, data security, conflicts of interest, and employee conduct standards. REQUEST FOR PRODUCTION NO. 8
1. AMA has identified no direct communications between AMA, as a corporate entity, and Ha
1. AMA has identified no direct communications between AMA, as a corporate entity, and Halcyon Creek Productions LLC or Nina Castellanos, other than the unauthorized communications originating from Aldrich's AMA corporate email account (galdrich@aureliusmedia.com) sent to info@halcyoncreekprod.com, which have been produced in response to Request for Production No. 5 above.
2. Personnel file for Nina Castellanos, former Director of Development at AMA, who was em Medium
⚑ Confidentiality undertaking
2. Personnel file for Nina Castellanos, former Director of Development at AMA, who was employed by AMA from approximately January 2018 through January 2022 (Bates Nos. AMA-ALD-000721 through AMA-ALD-000758). This personnel file has been produced with redactions to remove confidential compensation information and information regarding other AMA employees. All redactions are identified in the Redaction Log.
3. Halcyon Creek Productions LLC formation documents, obtained from the California Secret Medium
⚑ Confidentiality undertaking
3. Halcyon Creek Productions LLC formation documents, obtained from the California Secretary of State's office (publicly available records; produced for completeness) (Bates Nos. AMA-ALD-000759 through AMA-ALD-000764). These records reflect that Halcyon Creek Productions LLC was formed on February 14, 2022, with Nina Castellanos designated as the agent for service of process. REQUEST FOR PRODUCTION NO. 9 Request: All
1. Internal strategy memorandum from Jonathan Mercer, President of AMA, to AGMG senior le Medium
⚑ Confidentiality undertaking
1. Internal strategy memorandum from Jonathan Mercer, President of AMA, to AGMG senior leadership regarding the restructuring of the Unscripted Programming Division, dated September 2022 (Bates Nos. AMA-ALD-000765 through AMA-ALD-000784). This document is designated HIGHLY CONFIDENTIAL — ATTORNEYS' EYES ONLY under the Stipulated Protective Order.
2. Budget and headcount analysis prepared by AMA's Finance Department in support of the r Medium
⚑ Confidentiality undertaking
2. Budget and headcount analysis prepared by AMA's Finance Department in support of the restructuring proposal (Bates Nos. AMA-ALD-000785 through AMA-ALD-000812). This document is designated HIGHLY CONFIDENTIAL — ATTORNEYS' EYES ONLY under the Stipulated Protective Order.
3. Email chain between Jonathan Mercer and Gavin Aldrich regarding the restructuring dire
3. Email chain between Jonathan Mercer and Gavin Aldrich regarding the restructuring directive (previously produced in response to Request for Production No. 3 above; cross-referenced herein). AMA notes for the record that the restructuring directive at issue was issued in the ordinary course of AMA's business operations. The restructuring was a cost-efficiency measure necessitated by declining advertising revenues e
1. Compensation records previously produced in response to Request for Production No. 2 (
1. Compensation records previously produced in response to Request for Production No. 2 (cross-referenced herein; Bates Nos. AMA-ALD-000049 through AMA-ALD-000287, as relevant).
2. RSU grant agreement, including the complete vesting schedule reflecting 42,500 total A
2. RSU grant agreement, including the complete vesting schedule reflecting 42,500 total AGMG restricted stock units, the vesting commencement date, applicable vesting milestones, and records showing an unvested balance of 15,300 RSUs as of the date of Aldrich's termination on October 14, 2022 (Bates Nos. AMA-ALD-000813 through AMA-ALD-000832).
3. Bonus award letters for fiscal years 2018, 2019, 2020, and 2021, reflecting annual bon
3. Bonus award letters for fiscal years 2018, 2019, 2020, and 2021, reflecting annual bonus determinations (Bates Nos. AMA-ALD-000833 through AMA-ALD-000852). The fiscal year 2021 bonus award letter reflects a bonus payment of $225,000.
4. IRS Form W-2 (Wage and Tax Statement) forms issued to Aldrich for tax years 2018 throu
4. IRS Form W-2 (Wage and Tax Statement) forms issued to Aldrich for tax years 2018 through 2022 (Bates Nos. AMA-ALD-000853 through AMA-ALD-000862).
5. Payroll records reflecting Aldrich's base salary of $485,000 per year at the time of h Medium
⚑ Confidentiality undertaking
5. Payroll records reflecting Aldrich's base salary of $485,000 per year at the time of his termination, together with pay period and year-to-date compensation detail (Bates Nos. AMA-ALD-000863 through AMA-ALD-000878). REQUEST FOR PRODUCTION NO. 11 Request: All documents relating to the "for cause" provisions of any employment agreement between AMA and any executive at the Senior Vice President level or above, for th
1. Expense reimbursement submissions by Aldrich for fiscal year 2022, including the expen
1. Expense reimbursement submissions by Aldrich for fiscal year 2022, including the expense reports themselves, supporting receipts, and accompanying documentation (Bates Nos. AMA-ALD-000879 through AMA-ALD-000952).
2. AMA accounts payable records reflecting the status (approved, denied, pending, or paid High
⚑ Non-compete / exclusivity restraint
2. AMA accounts payable records reflecting the status (approved, denied, pending, or paid) of each of Aldrich's expense reimbursement requests during fiscal year 2022 (Bates Nos. AMA-ALD-000953 through AMA-ALD-000968). AMA notes that Aldrich has claimed $28,400 in allegedly unreimbursed business expenses. AMA's records indicate that certain of these expense claims were submitted by Aldrich but had not been processed
1. AMA Executive Severance Guidelines (internal document) (Bates Nos. AMA-ALD-000969 thro High
⚑ Unilateral / for-convenience termination
1. AMA Executive Severance Guidelines (internal document) (Bates Nos. AMA-ALD-000969 through AMA-ALD-000982). This document is designated HIGHLY CONFIDENTIAL — ATTORNEYS' EYES ONLY under the Stipulated Protective Order. AMA notes that Aldrich's Employment Agreement contains a specific severance provision that supersedes and controls over any general severance guidelines. Under Section 7.3 of the Employment Agreement,
1. Formal written warning from Jonathan Mercer to Gavin Aldrich, dated October 11, 2022 ( Medium
⚑ Confidentiality undertaking
1. Formal written warning from Jonathan Mercer to Gavin Aldrich, dated October 11, 2022 (duplicate of document previously produced in response to Request for Production Nos. 2 and 3; cross-referenced herein). AMA acknowledges that Section 7.2(b)(iv) of the Employment Agreement provides for "a cure period of not less than fifteen (15) business days" with respect to certain categories of conduct constituting "Cause." A
1. Email correspondence between Jonathan Mercer and Gavin Aldrich during the period Augus
1. Email correspondence between Jonathan Mercer and Gavin Aldrich during the period August 1, 2022 through October 14, 2022 (Bates Nos. AMA-ALD-000983 through AMA-ALD-001187). This production includes, among other communications: (a) Routine business correspondence regarding show production schedules, divisional meetings, and operational matters throughout the relevant period. (b) The October 10, 2022 email chain reg
2. Certain emails within this production have been redacted to remove references to attor
2. Certain emails within this production have been redacted to remove references to attorney-client privileged communications. All such redactions are identified in the Redaction Log produced concurrently herewith. REQUEST FOR PRODUCTION NO. 17 Request: All communications between Dwayne Prescott and Gavin Aldrich during the period January 1, 2022 through October 14, 2022. Response to Request for Production No. 17: AM
1. Email correspondence between Dwayne Prescott and Gavin Aldrich for the period January Medium
⚑ Liability cap to check against exposure
1. Email correspondence between Dwayne Prescott and Gavin Aldrich for the period January 1, 2022 through October 14, 2022, limited to communications relevant to the claims and cross-claims in this action, including communications regarding show development, Unscripted Programming Division operations, any Halcyon Creek-related matters, and the restructuring (Bates Nos. AMA-ALD-001188 through AMA-ALD-001412). AMA notes
1. Show format bible for "Apex Endurance" (a ten-episode outdoor adventure competition se
1. Show format bible for "Apex Endurance" (a ten-episode outdoor adventure competition series; total development costs of approximately $120,000) (Bates Nos. AMA-ALD-001413 through AMA-ALD-001478).
2. Show format bible for "The Remix" (a music-driven talent competition format; total dev
2. Show format bible for "The Remix" (a music-driven talent competition format; total development costs of approximately $85,000) (Bates Nos. AMA-ALD-001479 through AMA-ALD-001534).
3. Show format bible for "Untamed West" (a docu-series format; total development costs of
3. Show format bible for "Untamed West" (a docu-series format; total development costs of approximately $95,000) (Bates Nos. AMA-ALD-001535 through AMA-ALD-001592).
4. Development cost records for each of the three show concepts, including personnel cost
4. Development cost records for each of the three show concepts, including personnel costs, production expenses, research costs, and third-party vendor invoices (Bates Nos. AMA-ALD-001593 through AMA-ALD-001628).
5. Pitch deck materials and sizzle reel production records for the three show concepts (B
5. Pitch deck materials and sizzle reel production records for the three show concepts (Bates Nos. AMA-ALD-001629 through AMA-ALD-001672).
6. Buyer correspondence relating to "Apex Endurance" (reflecting preliminary discussions Medium
⚑ Confidentiality undertaking
6. Buyer correspondence relating to "Apex Endurance" (reflecting preliminary discussions with two major streaming platforms, as of October 2022) and "Untamed West" (reflecting pitch meetings with cable networks) (Bates Nos. AMA-ALD-001673 through AMA-ALD-001715). These documents have been redacted to remove the identities of buyers and specific deal terms, consistent with the HIGHLY CONFIDENTIAL designation and AMA's
1. Summit Challenge revenue model — the specific document that Aldrich transmitted to Hal
1. Summit Challenge revenue model — the specific document that Aldrich transmitted to Halcyon Creek Productions LLC — consisting of a detailed, line-item financial projection showing approximately $42 million in annual revenue across all revenue streams, including domestic licensing, international distribution, digital exploitation, sponsorship, and ancillary revenue (Bates Nos. AMA-ALD-001716 through AMA-ALD-001748)
2. Summary financial data for Summit Challenge seasons 1 through 5, including aggregate r Medium
⚑ Confidentiality undertaking
2. Summary financial data for Summit Challenge seasons 1 through 5, including aggregate revenue, production costs, and profitability metrics (Bates Nos. AMA-ALD-001749 through AMA-ALD-001790). AMA reserves the right to withhold detailed licensing agreements and talent compensation structures unless and until the Court orders their production upon a showing of good cause. These documents contain highly confidential in
1. Resume/curriculum vitae submitted by Aldrich at the time of his hire in September 2017
1. Resume/curriculum vitae submitted by Aldrich at the time of his hire in September 2017 (Bates Nos. AMA-ALD-001791 through AMA-ALD-001794).
2. Reference check notes from AMA's pre-hire reference check process (Bates Nos. AMA-ALD-
2. Reference check notes from AMA's pre-hire reference check process (Bates Nos. AMA-ALD-001795 through AMA-ALD-001800). AMA is not in possession of any other documents relating to Aldrich's pre-AMA employment history. Any such documents would be in the possession of Aldrich or his prior employers. REQUEST FOR PRODUCTION NO. 22 Request: All documents relating to AMA's D&O insurance policies and/or employment practice
1. Directors & Officers Liability Insurance ("D&O") Policy: Issued by Redcliffe Specialty
1. Directors & Officers Liability Insurance ("D&O") Policy: Issued by Redcliffe Specialty Insurance Ltd., Policy No. RSI-DO-2022-04419, providing $10,000,000 in primary coverage. Excess coverage is provided by Ashford Re Ltd., Policy No. ARL-EX-2022-01102, providing $25,000,000 in excess tower coverage.
2. Employment Practices Liability Insurance ("EPL") Policy: Issued by Pemberton Mutual As
2. Employment Practices Liability Insurance ("EPL") Policy: Issued by Pemberton Mutual Assurance Co., Policy No. PMA-EPL-2022-00837, with a $5,000,000 self-insured retention (SIR) and a $15,000,000 aggregate limit. AMA notes that Pemberton Mutual Assurance Co. has denied coverage for the Aldrich executive dispute on the grounds that (a) AMA's affirmative cross-claims constitute affirmative litigation outside the scop