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Contract analysis / first-production-cover-letter.docx
first-production-cover-letter.docx
1032-00007 · 18 clauses
High · 0 Medium · 1 Standard · 0
I. Production Summary
I. Production Summary Halcyon's first document production consists of 14,200 documents, bearing Bates numbers HALCYON-DOJ-000001 through HALCYON-DOJ-014200, comprising approximately 187,000 pages in total. The production is being transmitted contemporaneously with this cover letter via the Department of Justice's secure file transfer portal, in accordance with the transmission instructions provided by your office on
II. Categories of Documents Produced
II. Categories of Documents Produced The documents included in this first production fall within the ten categories described below. For the Department's convenience, we have organized the description by reference to the applicable Bates ranges.
1. Shipment Records (HALCYON-DOJ-000001 – HALCYON-DOJ-003842)
1. Shipment Records (HALCYON-DOJ-000001 – HALCYON-DOJ-003842) This category contains commercial invoices, packing lists, bills of lading, airway bills, and delivery confirmations relating to the seventeen (17) shipments at issue identified in the Voluntary Request. Of these seventeen shipments, eleven (11) were consigned to Zhonghe Microelectronics Co., Ltd. ("Zhonghe"), located at 12/F, Nanshan Digital Tower, Keji S
2. End-User Certificates and End-Use Statements (HALCYON-DOJ-003843 – HALCYON-DOJ-004219)
2. End-User Certificates and End-Use Statements (HALCYON-DOJ-003843 – HALCYON-DOJ-004219) This category contains end-user certificates ("EUCs") and end-use statements obtained from Zhonghe Microelectronics Co., Ltd. and Lansheng Harborline Technologies Technologies Ltd. in connection with each of the seventeen shipments at issue. These certificates and statements were obtained by Archipelago Component Solutions Pte.
3. Export Classification and Licensing Records (HALCYON-DOJ-004220 – HALCYON-DOJ-005106)
3. Export Classification and Licensing Records (HALCYON-DOJ-004220 – HALCYON-DOJ-005106) This category comprises the Company's internal ECCN classification worksheets for HCA-9100 series products, including technical parameter analyses that formed the basis for classifying these products under ECCN 3A001. The category also includes license exception analyses prepared by HSAG's Trade Compliance department evaluating t
4. Restricted-Party Screening Records (HALCYON-DOJ-005107 – HALCYON-DOJ-007891)
4. Restricted-Party Screening Records (HALCYON-DOJ-005107 – HALCYON-DOJ-007891) This category contains records documenting the restricted-party screening performed in connection with the shipments at issue, as well as the twenty-three additional shipments referenced in Category 1 above. The restricted-party screening records include: (a) Screenshots and transaction log files from HSAG's Brightmoor Solutions ("SAP GTS
5. Customer Correspondence (HALCYON-DOJ-007892 – HALCYON-DOJ-011340)
5. Customer Correspondence (HALCYON-DOJ-007892 – HALCYON-DOJ-011340) This category comprises e-mail communications between HSI sales personnel and representatives of Archipelago Component Solutions Pte. Ltd. relating to orders placed by Zhonghe Microelectronics Co., Ltd. and Lansheng Harborline Technologies Technologies Ltd. for HCA-9100 series products. The correspondence in this category covers the period from Janu
6. Compliance Policy Documents (HALCYON-DOJ-011341 – HALCYON-DOJ-012003)
6. Compliance Policy Documents (HALCYON-DOJ-011341 – HALCYON-DOJ-012003) This category contains the Company's operative export compliance policies and procedures in effect during the relevant period, including: (a) HSAG's Global Export Compliance Policy, Version 4.2, effective January 1, 2024 (the enterprise-wide compliance framework governing all HSAG group entities, including HSI); (b) HSI's U.S. Export Compliance
7. Training Records (HALCYON-DOJ-012004 – HALCYON-DOJ-012847)
7. Training Records (HALCYON-DOJ-012004 – HALCYON-DOJ-012847) This category includes records of export compliance training sessions attended by relevant HSI and HSAG personnel during calendar years 2024 and 2025. The training records encompass sign-in sheets documenting individual attendance, training materials (including presentation slides and handouts), completion certificates issued to participating employees, an
8. Organizational Charts and Personnel Records (HALCYON-DOJ-012848 – HALCYON-DOJ-013102)
8. Organizational Charts and Personnel Records (HALCYON-DOJ-012848 – HALCYON-DOJ-013102) This category contains organizational charts for: (a) HSAG's Trade Compliance department, based in Dresden, Germany; (b) HSI's Regulatory Affairs group, based in San Jose, California; and (c) the compliance function within Archipelago Component Solutions Pte. Ltd. in Singapore. The organizational charts reflect the reporting stru
9. Distributor Agreement (HALCYON-DOJ-013103 – HALCYON-DOJ-013488)
9. Distributor Agreement (HALCYON-DOJ-013103 – HALCYON-DOJ-013488) This category contains the Authorized Distributor Agreement between HSAG and Archipelago Component Solutions Pte. Ltd. (the "Distributor Agreement"), originally executed on April 1, 2021, together with all subsequent amendments through and including Amendment No. 3, effective September 1, 2024. The Distributor Agreement governs the terms and condition
10. Sentinel SLA Documentation (HALCYON-DOJ-013489 – HALCYON-DOJ-014200)
10. Sentinel SLA Documentation (HALCYON-DOJ-013489 – HALCYON-DOJ-014200) This category contains documents relating to the restricted-party list screening data services provided to Archipelago Component Solutions Pte. Ltd. by Sentinel Compliance Data Services Ltd., headquartered in Edinburgh, United Kingdom. Specifically, this category includes: (a) The service agreement between Archipelago and Sentinel governing the
III. Privilege Log
III. Privilege Log Accompanying this production is a privilege log identifying all documents that have been withheld from production, in whole or in part, on the basis of the attorney-client privilege, the work product doctrine, or both. The privilege log has been provided as a separate attachment in Microsoft Excel format, under the file name "HALCYON_DOJ_Privilege_Log_Prod1.xlsx." The privilege log identifies a tot
IV. Reservations
IV. Reservations The Company makes the following reservations in connection with this production:
1. This production is made on a voluntary basis and in the spirit of cooperation with the Medium
⚑ Liability cap to check against exposure
1. This production is made on a voluntary basis and in the spirit of cooperation with the Department's inquiry. Nothing in this production or in this cover letter shall be construed as a waiver, in whole or in part, of any right, privilege, defense, or objection available to the Company under applicable law, including but not limited to any rights under the Fourth and Fifth Amendments to the United States Constitutio
2. The production of any document herein does not constitute an admission by the Company
2. The production of any document herein does not constitute an admission by the Company as to the relevance, authenticity, accuracy, completeness, or admissibility of such document in any proceeding, whether administrative, civil, or criminal in nature.
3. The Company reserves the right to supplement, correct, or amend this production as add
3. The Company reserves the right to supplement, correct, or amend this production as additional information becomes available, including as a result of the Company's ongoing internal review. The Company's investigation into the matters identified in the Voluntary Request is ongoing, and the Company anticipates producing additional documents in the coming weeks. In particular, the Company expects to produce records o
4. This production is made without prejudice to the Company's right to object to any futu
4. This production is made without prejudice to the Company's right to object to any future requests for information, documents, or testimony, and shall not be deemed to establish any precedent or practice with respect to the scope, format, or timing of any future production. We trust that this production will be of assistance to the Department in its review. Halcyon remains committed to cooperating fully and transpa