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Contract analysis / client-information-questionnaire.docx
client-information-questionnaire.docx
High · 1
Medium · 5
Standard · 2
I.A. Client Identification
I.A. Client Identification Jonathan Robert Caldwell is a United States citizen domiciled in the State of New York. Mr. Caldwell has maintained his domicile in New York continuously for more than thirty years. He does not hold citizenship in any foreign country and has no pending applications for residency or citizenship in any jurisdiction outside the United States.
I.B. Residence
I.B. Residence Mr. Caldwell's primary residence is a cooperative apartment on the Upper East Side of Manhattan. He has maintained this address as his principal place of abode since approximately 2001. As a cooperative apartment, Client's interest is held in the form of shares in the cooperative corporation together with a proprietary lease, rather than direct ownership of real property. The cooperative shares and pro
I.C. Contact Information
I.C. Contact Information All communications from Calderwood & Harkness LLP regarding this matter will be directed to the contact information provided above unless Mr. Caldwell instructs otherwise in writing. Mr. Caldwell has indicated a preference for communication via mobile telephone and personal email for matters related to this engagement.
I.D. Employment / Business Background
I.D. Employment / Business Background Mr. Caldwell retired from active management of Caldwell Ridgeline Capital LLC in 2019, at which time he transitioned day-to-day management responsibilities to the firm's partners. Caldwell Ridgeline Capital LLC is a Delaware limited liability company that operates as a registered investment adviser and manages a series of private equity and credit-oriented funds. At the time of M
II.A. Spouse Identification
II.A. Spouse Identification Eleanor Victoria Caldwell is the spouse of Jonathan Robert Caldwell. She is a United States citizen and is domiciled in the State of New York.
II.B. Spouse Residence
II.B. Spouse Residence Mrs. Caldwell resides with Mr. Caldwell at their primary residence on East 72nd Street. Mrs. Caldwell does not maintain a separate primary or secondary personal residence.
II.C. Marital Information
II.C. Marital Information Jonathan and Eleanor Caldwell were married in 1985 and have remained continuously married since that time. Neither Mr. Caldwell nor Mrs. Caldwell has been previously married. The parties did not execute a prenuptial agreement prior to their marriage and have not entered into a postnuptial agreement at any time thereafter. New York is a separate property jurisdiction. Accordingly, there is no
II.D. Spouse Employment / Background
II.D. Spouse Employment / Background Mrs. Caldwell was formerly a partner in the Whitmore-Langdon Gallery, a contemporary art gallery. The gallery business was sold in 2017. Since that time, Mrs. Caldwell has devoted her professional activities to philanthropic work, including board service for several cultural nonprofit organizations in the New York metropolitan area. Details of her specific board positions and affi
II.E. Spouse's Independent Counsel
II.E. Spouse's Independent Counsel Mrs. Caldwell has been advised by Calderwood & Harkness LLP that she may wish to retain independent counsel in connection with her own estate planning needs, particularly given the complexity and scale of the Caldwell family's overall wealth and the potential for divergent interests in certain planning structures. Mrs. Caldwell has acknowledged this recommendation and has engaged in
III.A. Child 1 — Thomas Robert Caldwell
III.A. Child 1 — Thomas Robert Caldwell Thomas Robert Caldwell is the eldest child of Jonathan and Eleanor Caldwell. He resides in New York City with his wife, Dr. Sarah P. Caldwell, a physician, and their two minor children, Lucas T. Caldwell (age 3) and Nora E. Caldwell (age 1). Thomas is employed as Vice President of Acquisitions at Meridian Crest Partners LLC, a mid-market real estate private equity firm. Anticip
III.B. Child 2 — Katherine Claire Hartfield (née Caldwell)
III.B. Child 2 — Katherine Claire Hartfield (née Caldwell) Katherine Claire Hartfield is the second child of Jonathan and Eleanor Caldwell. She resides in Greenwich, Connecticut with her husband, Dr. Andrew W. Hartfield, an orthopedic surgeon at Preswick Medical Center, and their two minor children, James W. Hartfield (age 8) and Charlotte M. Hartfield (age 5). Katherine operates a freelance interior design practice.
III.C. Child 3 — Olivia Grace Caldwell
III.C. Child 3 — Olivia Grace Caldwell Olivia Grace Caldwell is the youngest child of Jonathan and Eleanor Caldwell. She resides in Chicago, Illinois, where she is an associate attorney at Linden & Fairchild LLP, a Chicago-based law firm. Olivia practices environmental law. She is unmarried and has no children. Anticipated Estate Plan Role: • Beneficiary of GRAT remainder interests • Beneficiary of the dynasty trust
IV.A. Summary Table
IV.A. Summary Table As of the date of this questionnaire, Mr. Caldwell has four grandchildren, all of whom are minors. The grandchildren are the biological children of Mr. Caldwell's son, Thomas R. Caldwell, and his daughter, Katherine C. Hartfield (née Caldwell). Mr. Caldwell's youngest daughter, Olivia G. Caldwell, does not presently have any children.
IV.B. Additional Notes
IV.B. Additional Notes (a) Minor Status: All four grandchildren are minors as of the date of this questionnaire. Accordingly, any trust interests or other estate planning benefits designated for the grandchildren will require appropriate provisions for custodial management and distribution standards during their respective minorities. (b) Special Needs / Guardianship: No special needs or guardianship issues have been
VI.A. Accountants / Tax Advisors
VI.A. Accountants / Tax Advisors Strathmore Corporation & Greaves LLP has served as Mr. Caldwell's personal tax advisor for approximately fifteen years. Martin J. Prescott, CPA, is the lead engagement partner and is familiar with the full scope of Mr. Caldwell's income tax, gift tax, and financial reporting history. Calderwood & Harkness LLP will issue a data request letter to Strathmore Corporation & Greaves LLP to
VI.B. Financial Advisor / Wealth Manager
VI.B. Financial Advisor / Wealth Manager Havensbrook Wealth Advisors LLC serves as Mr. Caldwell's primary wealth manager and oversees the management of his liquid investment portfolio, which consists of publicly traded equities, fixed-income securities, and cash and cash equivalents with an estimated aggregate value of approximately $112,000,000 as of the date of this questionnaire. Diana R. Linden is the lead adviso
VI.C. Insurance Broker
VI.C. Insurance Broker Glenmore Insurance Brokerage LLC is assisting Mr. Caldwell in the procurement of a second-to-die universal life insurance policy, as further described in Section XI below. Nathan C. Freed is the lead broker on the engagement and is coordinating the underwriting and policy placement process. Calderwood & Harkness LLP will work with Mr. Freed to ensure that the policy is structured and owned in a
VI.D. Other Advisors
VI.D. Other Advisors The following additional professional contacts have been identified as relevant to the estate planning engagement: Calderwood & Harkness LLP will coordinate directly with Mr. Fenton regarding the valuation of Mr. Caldwell's limited partner interests and carried-interest position in the Caldwell Ridgeline Capital fund vehicles. Mr. Fenton will be asked to provide capital account statements, distri
VII.A. Overview
VII.A. Overview The following table summarizes Mr. Caldwell's estimated gross estate as of the date of this questionnaire. All valuations are good-faith estimates and will be subject to formal appraisal and verification. The asset inventory is anticipated to be finalized as of March 1, 2023. The composition of Mr. Caldwell's estate reflects a significant concentration in real estate (44.7% of total estate value), hel
VII.B. Liquid Securities ($112,000,000)
VII.B. Liquid Securities ($112,000,000) Mr. Caldwell's liquid securities portfolio is managed by Havensbrook Wealth Advisors LLC. The portfolio is held in brokerage and custodial accounts, the specific details of which (including account numbers, custodian identification, titling, and beneficiary designations) will be provided by Havensbrook in connection with the data request to be issued by Calderwood & Harkness LL
VII.C. Real Estate — Stonecrest Realty Holdings LLC ($134,000,000)
Medium
⚑ Assignment / subcontracting
VII.C. Real Estate — Stonecrest Realty Holdings LLC ($134,000,000) Jonathan R. Caldwell holds a 100% membership interest in Stonecrest Realty Holdings LLC, a New York limited liability company. Stonecrest Realty Holdings LLC serves as a holding company for interests in eleven commercial and residential real estate properties located across New York, New Jersey, and Connecticut. The day-to-day operations of Stonecrest
VII.D. Carried Interest & Fund Stakes — Caldwell Ridgeline Capital ($38,000,000)
Medium
⚑ Assignment / subcontracting
VII.D. Carried Interest & Fund Stakes — Caldwell Ridgeline Capital ($38,000,000) Mr. Caldwell retains limited partner interests and a carried-interest position in three funds managed by Caldwell Ridgeline Capital LLC. The following table summarizes these interests: CFO Contact for Fund-Level Financial Data: Gregory S. Fenton, CFO, Caldwell Ridgeline Capital LLC, 280 Park Avenue, 35th Floor, New York, NY 10017. Valuat
VII.E. Art & Collectibles ($9,000,000)
VII.E. Art & Collectibles ($9,000,000) Mr. Caldwell maintains a personal collection of paintings, sculptures, and decorative arts with an estimated aggregate value of approximately $9,000,000. The collection is located primarily at Mr. Caldwell's residence at 418 East 72nd Street, Apt. 14A, New York, NY 10021. A formal appraisal of the art collection will be performed by Ashford Valuation Group LLC under the directio
VII.F. Other Assets ($7,000,000)
VII.F. Other Assets ($7,000,000) Mr. Caldwell has identified additional personal property, including automobiles, jewelry, furnishings, and miscellaneous assets, with an estimated aggregate value of approximately $7,000,000. A detailed inventory of these assets has not been prepared as of the date of this questionnaire but will be compiled as part of the asset verification process.
VII.G. Liabilities
VII.G. Liabilities Mr. Caldwell has confirmed that he has no significant personal liabilities. All real estate–related debt is held at the entity level within Stonecrest Realty Holdings LLC and is non-recourse to Mr. Caldwell personally. There are no outstanding personal loans, guarantees, judgments, liens, or tax deficiencies attributable to Mr. Caldwell individually. Accordingly, Mr. Caldwell's net estate is approx
VIII.A. Revocable Trust
VIII.A. Revocable Trust The Caldwell Revocable Trust was established by Jonathan R. Caldwell on October 3, 2010. Mr. Caldwell serves as both the settlor and the current trustee. The trust instrument designates successor trustees in the event of Mr. Caldwell's incapacity or death, the identities and sequence of which are set forth in the original trust instrument currently on file. In connection with this engagement,
VIII.B. Existing Will
VIII.B. Existing Will The existing Last Will and Testament of Jonathan R. Caldwell was executed on October 3, 2010. The will is a pour-over will, the primary function of which is to direct any assets passing through Mr. Caldwell's probate estate into the Caldwell Revocable Trust for administration and distribution pursuant to the terms of the trust instrument. In connection with this engagement, Calderwood & Harkness
VIII.C. Powers of Attorney / Health Care Directives
VIII.C. Powers of Attorney / Health Care Directives Calderwood & Harkness LLP will review the existing durable power of attorney and health care proxy to confirm their current effectiveness and identify any deficiencies. In connection with this engagement, new versions of both documents will be prepared, together with a living will and HIPAA authorization, to ensure comprehensive coverage for incapacity planning purp
VIII.D. Other Existing Estate Instruments
VIII.D. Other Existing Estate Instruments Mr. Caldwell has confirmed that the following estate planning instruments do not currently exist: • No existing Grantor Retained Annuity Trusts (GRATs) • No existing dynasty trust or generation-skipping trust • No existing Irrevocable Life Insurance Trust (ILIT) • No existing private foundation or donor-advised fund • No existing Qualified Personal Residence Trust (QPRT) • No
IX.A. Lifetime Taxable Gifts
Standard
⚑ Commercial term
IX.A. Lifetime Taxable Gifts Mr. Caldwell has made prior lifetime taxable gifts in the aggregate amount of $6,750,000. Detailed information regarding the nature, timing, recipients, and valuation of these prior gifts will be obtained from the prior gift tax returns (Form 709) filed by Strathmore Corporation & Greaves LLP on Mr. Caldwell's behalf. Copies of all prior gift tax returns have been requested as part of the
IX.B. Gift Tax Exemption Status (2023)
Standard
⚑ Commercial term
IX.B. Gift Tax Exemption Status (2023) The following table summarizes Mr. Caldwell's remaining federal lifetime gift tax exemption as of 2023: Mr. Caldwell's remaining lifetime gift tax exemption of $6,170,000 represents the maximum amount of additional taxable gifts that Mr. Caldwell can make without incurring current federal gift tax liability (subject to the unified credit against the estate and gift tax). This re
IX.C. Generation-Skipping Transfer (GST) Tax Exemption
IX.C. Generation-Skipping Transfer (GST) Tax Exemption Mr. Caldwell's 2023 federal GST tax exemption is $12,920,000. The extent to which prior GST exemption allocations have been made — whether on a timely filed gift tax return (Form 709) or by automatic allocation — will be confirmed through review of Mr. Caldwell's prior gift tax returns. This confirmation is essential, as the coordination of GST exemption allocati
IX.D. Annual Exclusion Gifts
IX.D. Annual Exclusion Gifts The current federal annual exclusion for gifts of present interests is $17,000 per donee for 2023. Mr. Caldwell has been asked to confirm his current annual gifting pattern, including any regular gifts to children, grandchildren, or other individuals, and any contributions to 529 education savings plans or custodial accounts. This information is relevant to the overall gift planning strat
X.A. Estimated Adjusted Gross Income
X.A. Estimated Adjusted Gross Income Mr. Caldwell's estimated adjusted gross income for the 2022 tax year is approximately $22,500,000, as reported by Strathmore Corporation & Greaves LLP. The principal sources of income include: • Investment income (interest, dividends, and capital gains) from the liquid securities portfolio managed by Havensbrook Wealth Advisors LLC; • Fund distributions and allocable income from M
X.B. Tax Return Preparer
X.B. Tax Return Preparer Calderwood & Harkness LLP will issue a data request letter to Strathmore Corporation & Greaves LLP to obtain copies of Mr. Caldwell's most recent federal and New York State personal income tax returns (2022), together with all supporting schedules, K-1 forms, and workpapers. These documents will be attached to this questionnaire as Attachment 6 upon receipt.
X.C. Charitable Deduction Considerations
Medium
⚑ Liability cap to check against exposure
X.C. Charitable Deduction Considerations In connection with the planned initial funding of the Caldwell Family Foundation, the following charitable deduction limitations are noted: • For cash contributions to a private foundation, the federal income tax charitable deduction is limited to 30% of adjusted gross income in the year of contribution. • Based on Mr. Caldwell's estimated 2022 AGI of $22,500,000, the maximum
XI.A. Life Insurance — Existing Policies
XI.A. Life Insurance — Existing Policies Mr. Caldwell has indicated that he does not currently have any life insurance policies on his life that are in force. This information will be confirmed through the data request process, and any existing policies (or policies that have lapsed or been surrendered) will be identified and reviewed. If any existing policies are identified, they will be attached to this questionnai
XI.B. Life Insurance — Planned
XI.B. Life Insurance — Planned In connection with this estate planning engagement, Mr. Caldwell is pursuing the procurement of a new life insurance policy with the following anticipated characteristics: The second-to-die policy is designed to provide estate tax liquidity upon the death of the survivor of Jonathan and Eleanor Caldwell. By having the policy owned by an irrevocable life insurance trust (ILIT) rather tha
XI.C. Other Insurance
XI.C. Other Insurance Property and Casualty Insurance: Mr. Caldwell maintains property and casualty insurance coverage on his personal property and cooperative apartment. Details of these policies are not part of the current estate planning engagement but are noted for reference. Long-Term Care Insurance: The status of any long-term care insurance coverage for Mr. Caldwell and/or Mrs. Caldwell is to be confirmed. Lon
XII.A. Primary Objectives
XII.A. Primary Objectives Mr. Caldwell has identified the following primary objectives for the comprehensive estate plan to be developed and implemented by Calderwood & Harkness LLP:
1. Minimize Federal Estate Tax Exposure.
1. Minimize Federal Estate Tax Exposure. Without planning, Mr. Caldwell's estimated federal estate tax liability is calculated as follows: This estimated liability of approximately $117,532,000 underscores the urgency and importance of comprehensive estate tax mitigation strategies. Mr. Caldwell's goal is to achieve a reduction in the projected estate tax liability of between $24,000,000 and $30,000,000 through the c
2. Transfer Wealth to Children and Grandchildren.
2. Transfer Wealth to Children and Grandchildren. Mr. Caldwell wishes to transfer significant wealth to his three children and four grandchildren in a tax-efficient manner that spans multiple generations. The transfers should be structured to maintain appropriate controls over the disposition and management of family wealth, including provisions addressing creditor protection, divorce protection, and responsible stew
3. Establish a Charitable Vehicle for Family Philanthropy.
3. Establish a Charitable Vehicle for Family Philanthropy. Mr. Caldwell and Mrs. Caldwell wish to establish a private foundation — the Caldwell Family Foundation — to serve as the family's primary vehicle for structured charitable giving. The foundation will focus on the arts, education, and environmental conservation, with a geographic emphasis on the New York metropolitan area. All three of the Caldwell children wi
4. Provide Estate Tax Liquidity.
4. Provide Estate Tax Liquidity. Mr. Caldwell recognizes that a significant portion of his estate consists of illiquid assets, including real estate (held through Stonecrest Realty Holdings LLC) and private fund interests (held in the Caldwell Ridgeline Capital platform). To avoid the forced liquidation of these assets to satisfy estate tax obligations, Mr. Caldwell intends to procure a second-to-die life insurance p
5. Preserve Family Governance and Flexibility.
5. Preserve Family Governance and Flexibility. Mr. Caldwell places a high value on the ability of trust structures to adapt to changing circumstances, evolving tax law, and the developing needs of family members across multiple generations. Trust instruments should include appropriate provisions for trust protector powers, modification mechanisms, decanting authority, and distribution standards that balance flexibili
XII.B. Specific Structures Under Consideration
XII.B. Specific Structures Under Consideration The following estate planning structures have been identified as under active consideration for implementation as part of this engagement:
1. Grantor Retained Annuity Trusts (GRATs).
1. Grantor Retained Annuity Trusts (GRATs). Calderwood & Harkness LLP will design and implement multiple "zeroed-out" GRATs, in which Mr. Caldwell will transfer assets to irrevocable trusts and retain the right to receive annuity payments over a fixed term. The annuity payments will be calculated to return the full initial value of the contributed assets (plus interest at the applicable Section 7520 hurdle rate) to M
2. Dynasty Trust.
2. Dynasty Trust. Calderwood & Harkness LLP will establish a Delaware-situs perpetual trust (the "Caldwell Family Dynasty Trust") to receive the remainder interests from the GRATs and to hold family wealth across multiple generations. The dynasty trust will be structured to take advantage of Delaware's abolition of the rule against perpetuities, allowing the trust to continue indefinitely without being subject to fed
3. Private Foundation — The Caldwell Family Foundation.
High
⚑ Non-compete / exclusivity restraint
3. Private Foundation — The Caldwell Family Foundation. Calderwood & Harkness LLP will prepare the organizational documents (certificate of incorporation and bylaws) for the Caldwell Family Foundation, a New York not-for-profit corporation to be organized and operated exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. The foundation will be governed by a board of
4. Irrevocable Life Insurance Trust (ILIT).
4. Irrevocable Life Insurance Trust (ILIT). Calderwood & Harkness LLP will draft an ILIT to hold the planned second-to-die universal life insurance policy outside the taxable estates of both Mr. and Mrs. Caldwell. The ILIT will be administered by Northgate Trust Company of Delaware as trustee. Premium payments will be funded by annual gifts from Mr. Caldwell to the ILIT, accompanied by Crummey withdrawal notices to t
5. Amended and Restated Revocable Trust.
5. Amended and Restated Revocable Trust. Calderwood & Harkness LLP will prepare an amended and restated version of the Caldwell Revocable Trust to incorporate updated dispositive provisions, including credit shelter trust and marital QTIP trust provisions designed to maximize the use of Mr. Caldwell's remaining federal estate tax exemption at death and to provide for the surviving spouse through a qualifying terminab
6. New Pour-Over Will.
6. New Pour-Over Will. Calderwood & Harkness LLP will prepare a new pour-over will for Mr. Caldwell, coordinated with the restated revocable trust, to direct any assets passing through Mr. Caldwell's probate estate into the revocable trust for administration and distribution pursuant to the restated trust terms.
7. Updated Incapacity Planning Documents.
7. Updated Incapacity Planning Documents. Calderwood & Harkness LLP will prepare the following updated incapacity planning documents: (a) New statutory short form durable power of attorney; (b) New health care proxy; (c) Living will; (d) HIPAA authorization.
XII.C. Charitable Goals
XII.C. Charitable Goals Mr. and Mrs. Caldwell have identified the following parameters for the Caldwell Family Foundation: The Caldwells envision the foundation as a vehicle for structured, impactful philanthropy that will engage the entire family across multiple generations. The inclusion of an independent director — Dr. Elsworth — is intended to provide outside perspective, institutional governance best practices,
XII.D. Concerns and Special Considerations
XII.D. Concerns and Special Considerations Mr. Caldwell and the Calderwood & Harkness LLP planning team have identified the following additional concerns and special considerations that must be addressed in the design and implementation of the estate plan:
1. Potential Sunset of Elevated Exemption. Under current law, the elevated federal estate
1. Potential Sunset of Elevated Exemption. Under current law, the elevated federal estate and gift tax exemption ($12,920,000 for 2023) is scheduled to sunset after December 31, 2025, at which point the exemption is expected to revert to approximately $5,000,000 (indexed for inflation). The potential sunset underscores the importance of utilizing the current exemption window through the planned GRAT, dynasty trust, a
2. Coordination with Eleanor V. Caldwell's Independent Estate Plan. Mrs. Caldwell holds se
2. Coordination with Eleanor V. Caldwell's Independent Estate Plan. Mrs. Caldwell holds separate assets of approximately $18,000,000, which are being addressed through her independent engagement with Pemberton, Locke & Strauss LLP (Rachel F. Dunlap, Esq.). The estate plans of both spouses must be coordinated to ensure consistency, avoid duplication, and maximize the aggregate use of both spouses' estate and gift tax
3. Transferability of Fund Interests. The carried-interest and LP positions in the Caldwel
Medium
⚑ Assignment / subcontracting
3. Transferability of Fund Interests. The carried-interest and LP positions in the Caldwell Ridgeline Capital funds must be reviewed to confirm that they can be validly assigned to GRATs and other estate planning vehicles. Transfer restrictions in the fund limited partnership agreements, including general partner consent requirements, rights of first refusal, and anti-assignment provisions, must be identified and add
4. Supportability of Valuation discounts. Any valuation discounts applied to the membershi
4. Supportability of Valuation discounts. Any valuation discounts applied to the membership interest in Stonecrest Realty Holdings LLC or to the fund interests in the Caldwell Ridgeline Capital platform must be supportable upon examination by the Internal Revenue Service. The engagement of a qualified independent appraisal firm (Ashford Valuation Group LLC) is critical to this objective.
5. Multi-State Tax Implications. Olivia G. Caldwell resides in Illinois, and Katherine C.
Medium
⚑ Forum / governing law
5. Multi-State Tax Implications. Olivia G. Caldwell resides in Illinois, and Katherine C. Hartfield resides in Connecticut. Both states impose their own income tax regimes, and distributions from New York or Delaware trusts to beneficiaries in those states may trigger state income tax obligations. The situs and administration of trust structures should be designed to minimize adverse state income tax consequences to