Finance Team,
This email serves as formal instruction to close Matter No. 1031-00001 in all firm billing and accounting systems. This matter was opened for a proposed engagement for Metropolitan Transit Development Corp. ("MTDC"), a governmental transit authority. The matter was declined prior to engagement and should now be closed out of all active systems.
Please process the closure using the following details:
**Matter Information** - Matter Number: 1031-00001 - Client Name: Metropolitan Transit Development Corp. - Responsible Partner: Rachel Bernstein - Billing Partner: Miriam Calloway - Reason for Closure: Conflicts declination — unwaivable current-client conflict of interest under Illinois Rules of Professional Conduct, Rule 1.7 - Matter Status: Closed/Terminated — no engagement letter was executed and no attorney-client relationship was formed
**Financial Confirmation Required** - **Fees:** $0.00 — No fees were generated or billed on this matter. Please confirm zero balance. - **Disbursements:** $0.00 — No costs or disbursements were incurred. Please confirm zero balance. - **Time Entries:** No time entries should exist against this matter number. If any entries appear in the system, they should be written off and reversed immediately — this matter was an internal administrative intake only. - **Trust/Client Funds:** No client funds were received and there is no trust account activity associated with this matter.
**Authorization** Closure is authorized pursuant to Conflicts Committee Resolution dated May 14, 2024, signed by Lawrence Keating, Chair of the Conflicts Committee. The Matter Closure Form (C&H Form MC-1) has been completed and processed as of today's date. Both documents are on file in the Conflicts & New Business system.
**Next Steps** Please confirm in writing once Matter No. 1031-00001 has been fully closed in all firm systems — billing, accounting, and matter management. Direct any questions to me or to Rachel Bernstein.
Thank you.
Colleen Farrow Director, Conflicts & New Business Calderwood & Harkness LLP One North Wacker Drive, Suite 4200 Chicago, IL 60606 cfarrow@calderwoodharkness.com