FR EA
1039-00005 · Torchlight Mining Corp · Investigation Planning
custodian-list.xlsx DOCUMENT Litigation
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[sheet: Custodian List]

Custodian IDCustodian NameTitle / RoleOrganizationEmployment StatusDate of SeparationCitizenshipInvestigation RoleEmail Account(s)Personal Email FlaggedShared Drive AccessFinancial Systems AccessPersonal Devices in ScopeData Source 1: Email — Est. Volume (GB)Data Source 2: Shared Drives — Est. Volume (GB)Data Source 3: Financial Systems — Est. Volume (GB)Data Source 4: Other (text description)Data Source 4: Other — Est. Volume (GB)Total Est. Data Volume (GB)Litigation Hold Notice SentLitigation Hold AcknowledgedCollection StatusCollection DateE-discovery Vendor ContactNotes
CUS-001Gerald R. VandermeerChief Executive OfficerTorchlight Mining Corp.CurrentCanadaPeripheralgvandermeer@torchlightmining.comNo\\TML-FS01\ExecTeamHollowell & Co. — TMC ConsolidationNo85420912025-03-172025-03-19Complete2025-03-28Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.CEO since June 22, 2018. Search terms applied for Crestfield, Ganara, Renard, Diallo, Traoré, Konaté.
CUS-002Patricia SungGeneral Counsel & Corporate SecretaryTorchlight Mining Corp.CurrentCanadaWitnesspsung@torchlightmining.comNo\\TML-FS01\Legal; \\TML-FS01\CorpSecHollowell & Co. — TMC Consolidation; BoardVantageNo11083BoardVantage portal exports21232025-03-172025-03-18Complete2025-03-26Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Primary client contact for Calderwood & Harkness. Former partner at Bartlett Keene & Ostrander LLP. Appointed 2020. Interview conducted April 9, 2025.
CUS-003Marcus DelacroixFormer Vice President, Africa OperationsTorchlight Mining Corp. (resigned Nov 15, 2024)Former2024-11-15France / CanadaSubjectmdelacroix@torchlightmining.com (archived)Yes — personal email used in 37 identified communications with Jean-Philippe Renard\\TML-FS01\AfricaOps (access revoked)Hollowell & Co. — TMC Consolidation (read-only archived profile)Yes — personal devices not yet collected; currently residing at 47 Rue de la République, 69002 Lyon, France145125Personal email account (scope: company business communications with Renard/Crestfield)31652025-03-17Pending — forwarded via Whitmore & Sharpe LLP (Helen Whitmore); declination of voluntary interview received April 2, 2025Issue — Hold acknowledgment not received; personal devices not collectedRachel Hartley — Marlowe Asset Management Digital Forensics Inc.Key subject. Appointed VP Africa Ops Nov 3, 2018. Resigned Nov 15, 2024. Personally introduced Jean-Philippe Renard/Crestfield. 37 communications with Renard via non-company personal email. Represented by Whitmore & Sharpe LLP (Helen Whitmore), Washington, DC. Interview declined April 2, 2025 citing Fifth Amendment concerns. Corporate email archived at time of resignation.
CUS-004Raymond Osei-BonsuFormer Country ManagerTorchlight Ganara Mining S.A. (terminated Jan 8, 2025)Former2025-01-08Republic of GanaraSubjectrosei-bonsu@tgm.torchlightmining.com (archived)No\\TGM-FS01\CountryMgr (access revoked)TGM local accounting system; Regency International Bank online portal (Account GAN-4419-8837)Yes — company-issued laptop returned; personal devices in scope but not yet collected72618TGM local accounting exports; Regency Intl Bank records81042025-03-17Pending — forwarded via Okoro Law Chambers (Barrister Emeka Okoro)Issue — Hold acknowledgment not received; personal devices not collectedRachel Hartley — Marlowe Asset Management Digital Forensics Inc.Key subject. Hired Feb 7, 2019 as Country Manager. Terminated Jan 8, 2025. Sole approver on 14 of 24 Crestfield invoices exceeding $50,000 single-approval threshold (Delegation of Authority Policy violation). Directed GL 7450 coding of $890,000 in cash withdrawals. Represented by Okoro Law Chambers (Barrister Emeka Okoro), Republic of Ganara. Interview requested March 26, 2025.
CUS-005Diane FournierVice President, FinanceTorchlight Mining Corp.CurrentCanadaWitnessdfournier@torchlightmining.comNo\\TML-FS01\FinanceHollowell & Co. — TMC Consolidation; TGH/TGM consolidation workbooksNo951522Financial consolidation workbooks (Excel)41362025-03-172025-03-19Complete2025-03-31Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Responsible for subsidiary financial consolidation. Interview conducted April 8, 2025 (first wave, Toronto). Knowledge of Crestfield invoices, GL 7450, absence of contract amendment for payments exceeding $2,040,000 contractual max.
CUS-006Thomas AchebeFinance DirectorTorchlight Ganara Mining S.A.CurrentRepublic of GanaraWitnesstachebe@tgm.torchlightmining.comNo\\TGM-FS01\FinanceTGM local accounting system; Regency International Bank online portal (Account GAN-4419-8837); Meridian Commercial Bank portal (Account 7740-2281-0056)No48635Bank statements and wire transfer records (Meridian & Regency)121012025-03-172025-03-21Complete2025-04-04Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Processed Crestfield invoices. Knowledge of cash withdrawal procedures at Regency International Bank. Received directions from Osei-Bonsu regarding GL coding. Interview conducted April 28, 2025 (second wave, via video from Ganara).
CUS-007Nadia BerensonVice President, Compliance and EthicsTorchlight Mining Corp.CurrentCanadaWitnessnberenson@torchlightmining.comNo\\TML-FS01\ComplianceSentinel Compliance Solutions Inc. ethics hotline portalNo6551Sentinel ethics hotline records (Report ID SCH-2024-08-4417 and related)1722025-03-172025-03-18Complete2025-03-27Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Appointed 2021. Received whistleblower complaint Aug 19, 2024 (SCH-2024-08-4417). Escalated to Audit Committee Chair (Dr. Eleanor Fiske) on Aug 26, 2024. Responsible for global anti-corruption compliance program. Interview conducted April 7, 2025 (first wave, Toronto).
CUS-008Kwame MensahProcurement ManagerTorchlight Ganara Mining S.A.CurrentRepublic of GanaraWitnesskmensah@tgm.torchlightmining.comNo\\TGM-FS01\ProcurementTGM procurement systemNo3248Procurement records — vehicle purchase orders, vendor files3472025-03-172025-03-22Complete2025-04-05Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Knowledge of vehicle purchases and in-kind benefits ($630,000 booked across GL 7200 and GL 7310) provided to Col. Ibrahim Konaté and other officials. Interview conducted April 29, 2025 (second wave, via video from Ganara).
CUS-009Dr. Eleanor FiskeAudit Committee Chair, Independent DirectorTorchlight Mining Corp. BoardCurrentCanadaPeripheralefiske@torchlightmining.com (board portal)NoBoardVantage portalN/ANo1210BoardVantage portal — Audit Committee materials2152025-03-172025-03-19Complete2025-03-29Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Audit Committee Chair. Received whistleblower complaint escalation from Nadia Berenson on Aug 26, 2024. Authorized preliminary internal review on Sept 5, 2024.
CUS-010Warren OgilvyIndependent Director, Audit Committee MemberTorchlight Mining Corp. BoardCurrentCanadaPeripheralwogilvy@torchlightmining.com (board portal)NoBoardVantage portalN/ANo80.50BoardVantage portal — Audit Committee materials19.52025-03-172025-03-20Complete2025-03-29Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Audit Committee member.
CUS-011Marguerite ChenIndependent Director, Audit Committee MemberTorchlight Mining Corp. BoardCurrentCanadaPeripheralmchen@torchlightmining.com (board portal)NoBoardVantage portalN/ANo80.50BoardVantage portal — Audit Committee materials19.52025-03-172025-03-20Complete2025-03-29Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Audit Committee member.
CUS-012Jean-Marc PelletierDirector, Internal AuditTorchlight Mining Corp.CurrentCanadaPeripheraljmpelletier@torchlightmining.comNo\\TML-FS01\InternalAuditHollowell & Co. — audit workpapersNo42630512025-03-172025-03-19Complete2025-04-01Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Internal audit function. Relevant to assessment of internal controls over TGH/TGM payments.
CUS-013Sophie TremblayFormer Senior Accountant, TGHTorchlight Ganara Holdings Ltd. (departed Sept 2023)Former2023-09-30CanadaWitnessstremblay@torchlightmining.com (archived)No\\TML-FS01\Finance (access revoked)Hollowell & Co. — TGH ledger (archived profile)No38340452025-03-172025-03-25Complete2025-04-02Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Processed TGH payments including Crestfield wire transfers through Meridian Commercial Bank (Account 7740-2281-0056) during 2019–2023.
CUS-014André LapointeFormer Controller, West Africa DivisionTorchlight Mining Corp. (departed June 2024)Former2024-06-30CanadaWitnessalapointe@torchlightmining.com (archived)No\\TML-FS01\Finance\WestAfrica (access revoked)Hollowell & Co. — TGH/TGM consolidation (archived profile)No55560662025-03-172025-03-24Complete2025-04-03Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Responsible for financial reporting of West Africa operations. Knowledge of Crestfield payment approvals and GL account coding.
CUS-015Ibrahim DiopFormer Administrative Assistant to Country ManagerTorchlight Ganara Mining S.A. (contract ended Dec 2024)Former2024-12-31Republic of GanaraPeripheralidiop@tgm.torchlightmining.com (archived)No\\TGM-FS01\CountryMgr (access revoked)N/ANo18200202025-03-172025-03-28In ProgressRachel Hartley — Marlowe Asset Management Digital Forensics Inc.Administrative support to Osei-Bonsu. May have knowledge of meeting schedules with Crestfield/Renard and government officials.
CUS-016Fatimata CoulibalyCommunity Relations ManagerTorchlight Ganara Mining S.A.CurrentRepublic of GanaraPeripheralfcoulibaly@tgm.torchlightmining.comNo\\TGM-FS01\CommunityRelationsN/ANo2530Community development project files2302025-03-172025-03-23Complete2025-04-06Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Relevant to GL 7450 'Community Relations Expenses' — $890,000 in cash withdrawals. May clarify whether any community development expenditures were legitimate.
CUS-017Africa Operations — Shared MailboxDepartmental shared mailboxTorchlight Mining Corp.Shared MailboxN/AShared Repositoryafricaops@torchlightmining.comN/A\\TML-FS01\AfricaOps\SharedN/AN/A62800702025-03-17N/A — system hold appliedComplete2025-03-25Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Shared mailbox for VP Africa Operations team. Contains correspondence with Crestfield Advisory Partners and TGM personnel.
CUS-018TGM Country Office — Shared MailboxDepartmental shared mailboxTorchlight Ganara Mining S.A.Shared MailboxN/AShared Repositorycountryoffice@tgm.torchlightmining.comN/A\\TGM-FS01\CountryOffice\SharedN/AN/A45500502025-03-17N/A — system hold appliedComplete2025-03-26Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.General TGM country office correspondence.
CUS-019TGM Finance — Shared MailboxDepartmental shared mailboxTorchlight Ganara Mining S.A.Shared MailboxN/AShared Repositoryfinance@tgm.torchlightmining.comN/A\\TGM-FS01\Finance\SharedTGM local accounting systemN/A384150572025-03-17N/A — system hold appliedComplete2025-03-26Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Shared finance mailbox — contains Crestfield invoice correspondence, bank notifications, and payment approvals.
CUS-020TGH Finance — Shared MailboxDepartmental shared mailboxTorchlight Ganara Holdings Ltd.Shared MailboxN/AShared Repositoryfinance@tgh.torchlightmining.comN/A\\TML-FS01\TGH\Finance\SharedHollowell & Co. — TGH ledger; Meridian Commercial Bank online portal (Account 7740-2281-0056)N/A30320Wire transfer confirmation files from Meridian Commercial Bank5582025-03-17N/A — system hold appliedComplete2025-03-27Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Primary repository for TGH wire transfers to Crestfield Advisory Partners. Meridian Commercial Bank Account 7740-2281-0056.
CUS-021Legal Department — Shared MailboxDepartmental shared mailboxTorchlight Mining Corp.Shared MailboxN/AShared Repositorylegal@torchlightmining.comN/A\\TML-FS01\Legal\SharedN/AN/A5570Contract management system exports3652025-03-17N/A — system hold appliedComplete2025-03-25Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Contains Crestfield Advisory Agreement (executed April 12, 2019) and related correspondence. Privilege review required for attorney communications.
CUS-022Compliance — Shared MailboxDepartmental shared mailboxTorchlight Mining Corp.Shared MailboxN/AShared Repositorycompliance@torchlightmining.comN/A\\TML-FS01\Compliance\SharedSentinel Compliance Solutions Inc. portalN/A2830Sentinel ethics hotline exports including Report SCH-2024-08-44172332025-03-17N/A — system hold appliedComplete2025-03-25Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Contains whistleblower complaint records, compliance training records, third-party due diligence files (note: no due diligence file on Crestfield found in these records).
CUS-023Procurement — Shared MailboxDepartmental shared mailboxTorchlight Ganara Mining S.A.Shared MailboxN/AShared Repositoryprocurement@tgm.torchlightmining.comN/A\\TGM-FS01\Procurement\SharedTGM procurement systemN/A2235Vehicle purchase orders, vendor payment records2322025-03-17N/A — system hold appliedComplete2025-03-27Rachel Hartley — Marlowe Asset Management Digital Forensics Inc.Contains procurement records related to in-kind benefits (vehicles, travel) booked under GL 7200 and GL 7310 totaling approximately $630,000.
GRAND TOTAL23 CustodiansCurrent: 12 / Former: 4 / Shared: 7Subject: 2 / Witness: 6 / Peripheral: 8 / Shared Repository: 71138114.5147511450.5Acknowledged: 14 / Pending: 2 / System Hold: 7Complete: 20 / In Progress: 1 / Issue: 2

[sheet: Data Volume Summary]

CategoryCountEmail Volume (GB)Shared Drives Volume (GB)Financial Systems Volume (GB)Other Volume (GB)Total Volume (GB)Total Volume (TB)Collection CompleteCollection In ProgressCollection IssueHold AcknowledgedHold Pending
Current Employees125305374286850.6691100120
Former Employees43282833114000.39121222
Shared / Departmental Mailboxes72803340123650.356700N/A — system holdsN/A
GRAND TOTAL2311381141475114501.4162012142

[sheet: Collection Issues Log]

Custodian IDCustodian NameIssue DescriptionIssue CategoryDate Issue IdentifiedOutside Counsel CoordinatingOpposing CounselCurrent StatusNext StepsTarget Resolution DateC&H Attorney Responsible
CUS-003Marcus DelacroixLitigation hold notice forwarded to personal counsel Whitmore & Sharpe LLP on March 17, 2025. No acknowledgment received. Voluntary interview declined April 2, 2025 citing Fifth Amendment concerns. Personal email (37 communications with Renard) and personal devices not yet collected. Subject currently residing in Lyon, France.Hold Acknowledgment / Device Collection2025-03-17Calderwood & Harkness LLP (Conrad Ashby)Whitmore & Sharpe LLP (Helen Whitmore), 1401 K Street NW, Suite 700, Washington, DC 20005Open — No cooperation from former employee or counsel on document preservation or device surrenderEvaluate compulsory process options; consider DOJ/SEC coordination re: Delacroix's non-cooperation; assess BVI court orders for Meridian bank records; consult with Bartlett Keene & Ostrander LLP (Richard Bartlett III) on Canadian court assistance2025-05-15Conrad Ashby / Steven Hollander
CUS-004Raymond Osei-BonsuLitigation hold notice forwarded to personal counsel Okoro Law Chambers on March 17, 2025. No formal acknowledgment received. Company-issued laptop returned upon termination (Jan 8, 2025) and imaged. Personal devices in scope but not yet collected. Interview request sent March 26, 2025 — response pending.Hold Acknowledgment / Device Collection2025-03-17Calderwood & Harkness LLP (Steven Hollander)Okoro Law Chambers (Barrister Emeka Okoro), 9 Avenue Mobutu, Libreville, Republic of GanaraPartially resolved — corporate laptop collected; personal devices and hold acknowledgment pendingFollow up with Barrister Okoro; coordinate with Ndong & Keïta Cabinet Juridique (Maître Salif Ndong) on Ganaran legal mechanisms for preservation2025-05-01Steven Hollander / Jasmine Thornton
CUS-015Ibrahim DiopFormer administrative assistant (contract ended Dec 2024). Corporate email archived. Hold notice sent to last known address in Republic of Ganara. Collection of archived email in progress via Marlowe Asset Management Digital Forensics. No personal devices identified in scope.Data Access2025-03-28Calderwood & Harkness LLP (Jasmine Thornton)N/A — unrepresentedIn Progress — archived email being processed by Marlowe Asset Management Digital Forensics Inc.Complete email collection and processing; assess need for witness interview2025-04-15Jasmine Thornton
CUS-003Marcus DelacroixPersonal email account (non-corporate) contains 37 identified communications with Jean-Philippe Renard regarding Crestfield business. Email provider and account details known but collection requires either voluntary cooperation or legal process. French data privacy (GDPR) considerations apply given Delacroix's current residence in Lyon, France.Data Access / Other2025-04-02Calderwood & Harkness LLP (Conrad Ashby)Whitmore & Sharpe LLP (Helen Whitmore), 1401 K Street NW, Suite 700, Washington, DC 20005Open — Assessing cross-border legal mechanisms for personal email preservation and productionEngage French counsel (Cabinet Moreau & Associés) to advise on GDPR-compliant preservation demands; evaluate Hague Convention request; coordinate with SEC on compulsory mechanisms2025-06-01Conrad Ashby / Steven Hollander
CUS-004Raymond Osei-BonsuRegency International Bank (Account GAN-4419-8837) records require local court order in Republic of Ganara for production. Bank has indicated willingness to preserve records pending formal legal process. $890,000 in cash withdrawals documented on GL 7450 were processed through this account.Data Access2025-03-26Calderwood & Harkness LLP (Steven Hollander)N/A — bank records request directed to Regency International Bank legal departmentIn Progress — Ndong & Keïta Cabinet Juridique preparing court application in Ganaran Commercial CourtFile preservation order application; coordinate with Marlowe Asset Management Digital Forensics for secure receipt and processing of bank records2025-05-15Steven Hollander / Jasmine Thornton

[sheet: Reference — Key Identifiers]

Identifier TypeIdentifier ValueEntity / Description
C&H Matter Number1039-00005Calderwood & Harkness LLP — Torchlight FCPA Investigation
SEC Investigation File No.HO-14892SEC Division of Enforcement — Formal Order of Investigation (Jan 22, 2025)
Whistleblower Report IDSCH-2024-08-4417Sentinel Compliance Solutions Inc. — Anonymous Submission (Aug 19, 2024)
D&O Policy No.DM-0092-FCPA-2024Dalton & Mercer Inc. — $50M per occurrence / $100M aggregate; $2.5M retention
TGH Bank Account (Meridian Commercial Bank, BVI)7740-2281-0056Torchlight Ganara Holdings Ltd. — primary operating account; Crestfield wire transfers routed through this account
TGM Bank Account (Regency International Bank, Ganara)GAN-4419-8837Torchlight Ganara Mining S.A. — local currency operating account; cash withdrawals under GL 7450
Kousseri Mining License No.KCC-2019-0047Issued Sept 14, 2019 — 14,200 hectares
Kousseri Environmental Certificate No.ENV-KCC-2020-113Issued March 27, 2020
Dembélé Exploration License No.DRE-2021-0092Issued July 8, 2021 — 8,750 hectares
Dembélé Mining License No.DRE-M-2023-0018Issued Feb 14, 2023 — upgrade from exploration
Kousseri Expansion Permit No.KCC-2019-0047-A1Issued April 3, 2024 — additional 3,200 hectares
Torchlight NYSE TickerTRCHTorchlight Mining Corp. — ADRs listed on NYSE
Torchlight TSX TickerTMCTorchlight Mining Corp. — common shares listed on TSX
Crestfield Advisory AgreementExecuted April 12, 2019Government Relations Advisory Agreement between TGH and Crestfield Advisory Partners Ltd.
Litigation Hold Notice DateMarch 17, 2025Scope: All documents from Jan 1, 2018 to present re: Ganaran operations, Crestfield, named officials
E-discovery VendorMarlowe Asset Management Digital Forensics Inc.Engagement Lead: Rachel Hartley, 1950 Old Gallows Road, Suite 300, Tysons, Virginia 22182
Data Preservation Scope Start DateJanuary 1, 2018Per litigation hold notice
Total Custodians2312 current employees + 4 former employees + 7 shared/departmental mailboxes
Total Estimated Data Volume~1,450 GB (~1.42 TB)1,138 GB email + 147 GB financial systems + 114.5 GB shared drives + 51 GB other